Your Back-to-Work Move Checklist for Fort Lauderdale Offices

A new year often brings changes, and for many Fort Lauderdale businesses, that can include moving to a new office or refreshing their current space. It's a popular time to make a switch while things are still quiet after the holiday season. But jumping into a move right after the break can be stressful. You've just made it through December, and now you're trying to shift back into work mode with a relocation on top of everything else.

The good news is, with early planning, a clear checklist, and help from experienced Fort Lauderdale movers services, it’s possible to get everything in place without chaos. A solid move plan can help you and your team return to work without scrambling. Here's a checklist we follow to keep things on track during any early-year office move.

Review the Office Space and Timeline

One of the first things we do is take a walk through the new space. Seeing things in person helps us figure out what needs to be done before moving day. We check the layout, the doorways, and where trucks can park or unload. Taking note of any tight corners or tricky elevators can save time later.

Next, we get real about the timeline. The move date should leave enough room for light cleaning, furniture assembly, or tech setup before the full team returns. Rushing these details often leads to clutter and confusion.

It also helps to break down the move week by week. A simple plan gives everyone a better look at what’s happening and when. We like timelines that look something like this:

1. Confirm move date, walk-throughs, and get approvals

2. Finalize layout plans, vendor coordination

3. Prep workstations and sort out supplies

4. Move and walk through the new space

Communicate the Plan With Your Team

Keeping everyone informed makes everything run smoother. We start by sending out a basic move schedule, along with who is handling what. The earlier people know, the better they can prepare.

We also name one or two point people to keep things organized. They keep in contact with movers and vendors, double-check building access, and serve as a go-to person when questions come up.

Everyone needs to know how to prep their personal work zones. Clear instructions help avoid confusion like missing cords, unlabeled boxes, or random leftovers. We suggest sending out a packing checklist or holding a team meeting so no one feels rushed or lost during the packing phase.

Prep Furniture, Tech, and Supplies

One of the biggest time-savers is labeling. We make sure every desk, monitor, chair, and cable has a label so it ends up in the right place later. Without these labels, small mix-ups can lead to long delays during setup.

Ahead of the move, we always back up work computers and devices. Even with careful handling, accidents can happen. A quick backup gives everyone peace of mind and makes the transition easier.

We also take a moment to clear out items that aren't being moved. The less clutter movers have to step around, the smoother and faster the job goes. Empty spaces mean fewer chances for trip hazards and fewer delays from last-minute decision-making.

Coordinate with Movers and Building Management

Some of the most common day-of hiccups come from not double-checking rules at each building. That’s why we always confirm everything ahead of time. Both locations need to be ready for move trucks, including parking, loading access, and elevator reservations.

We also review the move plan with building staff and get clearance for any equipment or large deliveries. In Fort Lauderdale, some downtown buildings have set hours for dock use. Missing that window can push things back by a day or more.

Red Jacket Moving offers commercial moving services that cover everything from cubicle disassembly and reassembly to tech equipment relocation. Our insured and trained movers organize layouts, prep IT stations, and manage logistics with building teams so office transitions stay efficient.

Office equipment can be sensitive, so we talk about how fragile or high-value items will be handled. Whether it’s a server rack or a set of glass partitions, having a plan for moving special equipment means fewer surprises.

A quick double-check of your Fort Lauderdale movers services plan makes a big difference once moving day begins. When everyone is clear on access rules and gear handling, it frees up time for a quicker setup.

Set Up for a Seamless First Day Back

Once everything has been moved, it’s time to focus on what your team will need on day one. We always start with the basics like Wi-Fi hardware, power strips, phone lines, and office supplies. Having that ready means people can get back to work without waiting.

After the setup, we take a final walk-through. Looking over desks, workstations, and safety areas helps us catch any last-minute fixes or small details we might have missed earlier.

If possible, we give ourselves a buffer day. The morning before your team officially returns can be used to solve lingering tech issues or re-arrange that one meeting room that felt a little too cramped.

A Fresh Start for a Productive Year

Jumping back into the work routine after the holidays can be tough on its own. Adding an office move at the same time might feel like a lot, but it’s also a chance to reset. Some clean desks, updated spaces, and working systems go a long way in helping the team feel motivated.

Starting with a clear checklist and a simple plan keeps things on track. It takes some of the weight off your shoulders and makes the move manageable. When the move goes smoothly, everyone gets a better first day back. It’s a strong way to begin a new year with focus and energy.

Planning an office move can feel overwhelming, but Red Jacket Moving is here to make the process seamless. By organizing early, communicating clearly with your team, and understanding each step, you can reduce stress during relocation season. Our experienced team knows how timing and teamwork matter, especially during the first weeks of the year. For local expertise that suits your schedule and setup requirements, check out our Fort Lauderdale movers services. Reach out to us with any questions or to get the support you need.